Begin with your actual attendance
Separate vegetarian and chicken counts and list service days. A 100-person company does not necessarily need 100 meals daily. For hybrid teams, use a forecast for each weekday and ask how the minimum billable count works.
A worked example
Using illustrative rates of ₹145 for 60 vegetarian meals and ₹165 for 40 chicken meals gives ₹15,300 per day. For 22 days, the food-only estimate is ₹3,36,600. These rates are sample assumptions, not a confirmed offer. Delivery, packaging, service staff and tax remain additional if applicable.
Normalize the quotes
Give every vendor the same menu specification and quantities. Request separate lines for boxes, serviceware, staff, transport, equipment and setup. Check whether the tax is included and what a tasting costs. Ask how lower counts, extra guests and late cancellations change the bill.
Compare value during a trial
Price comparisons are incomplete without portion and service checks. Record portions, employee acceptance, arrival timing and leftovers. A lower unit rate may still cost more if the office orders unnecessary meals or pays recurring extras.
Try the corporate meal calculator and request a written proposal.
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